Meeting Agenda Procedures


President

  1. Begins the meeting with opening remarks and welcomes guests. If President is not present, then next highest presiding officer opens the meeting.
  2. Requests members to introduce themselves, providing name and a short notable or relevant fact about themselves.
  3. Introduces the Toastmaster of the Day.

Toastmaster of the Day

  1. Begins the educational portion of the meeting.
  2. Delivers a 2-minute speech related to evening’s theme or a “Manual Moment” based on some aspect of one of the speech or leadership manuals.
  3. Calls upon the designated person to read the quote for the day (optional).
  4. Invites the General Evaluator to introduce the evaluation team and asks each to briefly describe their role — individual Evaluators, Timer, and Grammarian/Ah-Counter (Grammarian also introduces the word of the day).
  5. Introduces the Table Topics Master.

Table Topics Master

  1. Conducts the Table Topics (extemporaneous speaking) portion of the meeting.
  2. Describes Table Topics and how it works. Guest participation is optional, members are expected to participate.
  3. Recaps participants and Table Topics. Asks members to take a moment to vote for best Table Topics speaker.
  4. Returns control of the meeting back to the Toastmaster of the Day.

Toastmaster of the Day (resumes the meeting)

  1. Introduces each speaker. At the conclusion of each speech, a moment of silence is granted for members to compose written comments for the speaker.
  2. After the last speaker, a recap of speakers and speech titles is given and the audience is provided a moment of silence to vote for Best Speaker.
  3. Introduces the General Evaluator for the evaluation portion of the meeting.

General Evaluator

  1. Introduces each individual speech evaluator to present comments (in speech order).
  2. After the last evaluation, the audience is provided a moment of silence to vote for Best Evaluator.
  3. Asks for the Timer and Grammarian/Ah-Counter reports.
  4. Provides a brief evaluation of the meeting and provides the Toastmaster tips for the evening.
  5. Returns control back to the Toastmaster of the Day.

Toastmaster of the Day concludes the educational portion of the meeting and returns control to the President.

President

  1. Asks Sergeant of Arms for the vote winners and hands out the award ribbons.
  2. Requests any guest comments and gives closing remarks.
  3. Presents any business to discuss and asks for brief officer reports.
  4. Adjourns the meeting.