Typical Meeting


Sergeant-at-Arms

  1. Formally opens the beginning at the prescribed time—sharp.

President

  1. Begins the meeting with opening remarks and welcomes guests. If President is not present, then next highest presiding officer starts the meeting.
  2. Requests members to introduce themselves, providing name and a short notable or relevant fact about themselves.
  3. Introduces the Toastmaster of the Day.

Toastmaster of the Day

  1. Begins the educational portion of the meeting.
  2. Delivers a two- to three-minute speech related to evening’s theme.
  3. Calls upon the designated person to read the quote for the day (optional).
  4. Introduces the General Evaluator

General Evaluator

  • Invites the General Evaluator to introduce the evaluation team and asks each to briefly describe their roles
    • Timer
    • Grammarian (Grammarian introduces the word of the day)
    • Speech Evaluators (role description precedes each speech later in the program)

Toastmaster of the Day (resumes the meeting)

  1. Introduces the Speech Evaluator of the first (next) prepared speech. Evaluator provides an overview of the project’s goals and requirements.
  2. Introduces the speaker. At the conclusion of each speech, a moment of silence is granted for members to compose written comments for the speaker. Repeat procedure #1 for each prepared speech until all speakers have presented.
  3. After the last speaker, a recap of speakers and speech titles is given and the audience is provided a moment of silence to vote for Best Speaker.
  4. Introduces the Table Topics Master.

Table Topics Master

  1. Conducts the Table Topics (extemporaneous speaking) portion of the meeting.
  2. Describes Table Topics and how it works. Guest participation is optional, members are expected to participate.
  3. Recaps participants and Table Topics. Asks members to take a moment to vote for best Table Topics speaker.
  4. Returns control of the meeting back to the Toastmaster of the Day.

Toastmaster of the Day (resumes the meeting)

  1. Offers departing remarks.
  2. Introduces the General Evaluator.

General Evaluator

  1. Introduces each individual speech evaluator to present comments (in speech order).
  2. After the last evaluation, the audience is provided a moment of silence to vote for Best Evaluator.
  3. Asks for the Timer’s and Grammarian’s reports.
  4. Provides a brief evaluation of the meeting and provides the Toastmaster tips for the evening.
  5. Returns control back to the Toastmaster of the Day.

Toastmaster of the Day concludes the educational portion of the meeting and returns control to the President.

President

  1. Asks the Timer/Ballot Counter for the vote winners and hands out the award ribbons.
  2. Presents any business to discuss and may ask for brief officer reports and general club-related announcements.
  3. Requests any guest comments and gives closing remarks.
  4. Adjourns the meeting.